[CSL board] Action items: my paycheck

[Dan MacNeil]

Fred G. Martin wrote:
> Dan, you explain more what the contractor issue is with MassService.   
> thanks.  Fred

Thanks for asking.

Initially, the issue writing a check to myself, Melissa was perceptive
enough to surface the inter fund borrowing and cash flow issues.

Electronically on the list, the board authorized me to be paid as a
contractor with Mass-Service.org boomer grant money. The board did not
authorize payment to me from other funds.

The grant is written to pay me to circuit ride with volunteers, not to
be CSL ExecDir.

Some monies are designated for other purposes. GLCFoundation gave us 3K
to buy a server. Paying me isn't the same as buying a server.

Some monies will be needed to pay other obligations (NTen conference in
April for VISTAs, VISTA fees)

What I am proposing we do is called "Inter-fund borrowing". We are
(temporarily) using monies designated for purpose A, on purpose C. If we
can't repay the money we could fail to meet our obligations for purpose A.

In non-profit accounting it is common to have a surplus of funds
designated for one purpose and a shortfall of funds designated for
another purpose. --The fat and the starving next to each other.

Detailed financial reports are my current priority, but here is the
simplified picture for February. (Biggest simplifying assumption is
Paul's easy payment plan for VISTA fees)

Amount		Running
		Total	
 $5,000		$5,000	cash now
-$1,400		$3,600	NTEN registration and airfare
-$1,200		$2,400	partial advance to dan
 $4,000		$6,400	boomer check arrives (02/19)
-$3,000		$3,400	Server purchase (03/01)
-$1,800		$1,600	pay dan rest of boomer money

If the $4,000 boomer check doesn't arrive before we are obliged to buy
the server, we have difficulties. We are -$600 instead of +$1,600

I put the paperwork in on 01/25. [*] Our handler said they'd cut the
check the 2nd Friday after we got the paperwork in. I'm expecting the
check in the mail on Tuesday the 13th. If it isn't there, that leaves a
lot of time to followup and get a check cut on the 16th and in our hands
on the 20th.

I believe that we'll get the check from Mass-service.org long before we
need the money to buy the server.

[*] about 3 days after they got us the contract.

> 
> On Feb 5, 2007, at 8:26 PM, Laura MacNeil wrote:
> 
>> For obvious reasons, I will recuse myself from discussion Dan's  
>> request
>> for payment.
>>
>> Laura MacNeil
>>
>> Dan MacNeil wrote:
>>> Action items:
>>>
>>>   1) We need somebody to review the bank statements:
>>>
>>>   2) I need to know if there is any reason not write
>>>      a check in advance of the MassServe money.
>>>
>>> Somebody should be checking that I'm not stealing and getting in the
>>> habit of being sure that the person that succeeds me isn't stealing.
>>> Traditionally, this would be Kristina, but I care little for  
>>> tradition.
>>>
>>> It wouldn't be much more than matching 6 pages of bank statements
>>> against the ledger.
>>>
>>> Mass-service.org took a long time to send us a contract for the  
>>> grant,
>>> (got it last week) and is taking a longer time to to send us a check.
>>>
>>> Barring objections, I'm going to write and sign me a $942 check  
>>> and the
>>> IRS a $258 check for SSI and taxes, this will be from the money we  
>>> have
>>> on hand now.
>>>
>>> When, we get the first of 5 $4,000 checks from MassServe, I'll write
>>> myself a check for $1413 and the IRS a check for $387 ($1000 goes for
>>> equipment and lunch)
>>>
>>> For the purposes of the MassService grant, I am a contractor, but  
>>> it is
>>> Laura's opinion that the IRS isn't going to groove on that as my  
>>> hours
>>> are set relatively firmly by the grant.
>>>
>>> current check register and finance docs are at:
>>>
>>> 	http://thecsl.org/sys/finance.d/
>>>
>>> I'll have full financials by Sunday morning.
>>>
>>>
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